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  NEW SERVICE  

Z5 FIXED ASSET COUNT

A comprehensive, photo-documented capital asset inventory — counted at the room level, reconciled against your asset register, and delivered through the same Z5 portal you already trust.

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6000+

Assets Counted at OU Health
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99.7%

Count Accuracy
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100%

Room-Level Attestation
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24hr

Real-Time Portal updates
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How It Works
Five phases. Minimal disruption. Maximum accuracy.
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Why choose Z5 Fixed Asset Count
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Room-Level Granularity

Each item is tracked by room accuracy. Verify equipment in Room 4102, Bed 2 without walking the floor. When reviewing maintenance contracts, confirm assets are physically present onsite before approval.

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Photo-Documented Asset Ledger

Each located asset gets multiple photos tied to its record. Your asset ledger becomes a visual catalog—not just a spreadsheet. Auditors, finance, and operations teams can verify items from their desk.

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Full Reconciliation

Items on your books but not found? Searched for exhaustively. Items found but not on your books? Flagged and documented. Ghost assets, phantom maintenance contracts, and unrecorded equipment — all resolved.

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Real-Time Portal Access

Watch results populate in real time through the Z5 web portal. No waiting weeks for a spreadsheet. Financial, inventory, location, and resource dashboards give you full project visibility from day one.

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Audit-Grade Documentation

Video documentation, timestamped photographs, and attestation certificates satisfy even the most demanding external auditors. Everything is archived and accessible in the portal long after the count is complete.

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Minimal Staff Involvement

Z5 provides the entire team — project managers, trained inventory personnel, and devices. Your staff's only role is providing access and answering occasional questions during reconciliation.

FINANCIAL OVERVIEW DASHBOARD

Total Asset Value at a Glance

Your CFO and controller get a consolidated view of total asset value by facility, department, and cost center — including owned value, variance summaries, expired inventory exposure, and count accuracy metrics.

  • Owned value by facility and department
  • Total variance tracking (quantity and dollar)
  • Expired and at-risk asset identification
  • Audit value and count accuracy percentage

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INVENTORY MANAGEMENT DASHBOARD

Every Asset. Every Detail.

Drill down from facility level to individual items. Track count progress by location, review variance analysis, and identify high-dollar items of interest — all in real time as counting happens on the floor.
  • Facility-by-facility progress tracking
  • Target vs. actual count comparisons
  • Items counted, priced, and flagged
  • High-dollar items of interest highlighted




 

 LOCATION MANAGEMENT DASHBOARD

Room-by-Room Visibility

Track the status of every room across your facility — open, counting, video complete, auditing, or closed. Ensure no storage location or clinical area is missed. Every room reviewed receives an attestation of completeness.

  • Room-level status tracking
  • Unmapped location identification
  • Active error monitoring
  • Attestation of completeness per room

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RESOURCE MANAGEMENT DASHBOARD

Project Progress in Real Time

Monitor team deployment, individual counter performance, and total count throughput. Your project lead can track daily progress and estimated completion timelines — ensuring the engagement stays on track.

  • Team deployment and staffing levels
  • Individual counter performance metrics
  • Daily and cumulative count throughput
  • Estimated completion tracking

 

 
CAPITAL ASSET CATALOG

A Visual Record of Every Asset

Every item in the catalog includes multiple photographs, manufacturer details, pricing data, and room-level location. When you need to verify whether a specific device is still on-site — for a maintenance contract, an insurance claim, or an audit — the answer is one search away.

  • Multiple photos per asset
  • Manufacturer, catalog number, and category
  • Purchase order history and status
  • Searchable by item, location, or department
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Z5 Inventory is trusted by -
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Ready to get your asset register right?

We're scheduling fixed asset counts for Q3 and Q4. Lock in your date before year-end audit season.

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